Resume Mary Ann Boulette Austin, TX78758 Email: SUMMARY: Assertive, dedicated Administrative Professional recognized for high levels of performance in nonprofit, public and corporate environments. Extensive experience in a variety of administrative functions including operations, special project management, bookkeeping, finance, executive staff support and data processing. Professional Experience: MEDISPECIALTY,INC/OBGYN.net – SPECIAL PROJECTS CONTRACT POSITION - 2006-2008 Search engine optimization for largest world wide women’s health care education website in the world. Monthly stats, write contracts, edit videos for website, other special and office projects as needed. Built YouTube site. CERTIFIEDPLUS, INC. - 6 MONTH CONTRACT POSITION - 2004-2005 Provided Administrative Assistance to young company setting up their corporate headquarters. Bookkeeping, Executive Assistant duties,built databases, and worked on a variety of special projects including new website. HOLT, RINEHART AND WINSTON, AUSTIN, TX 2003-2004 Executive Administrative Assistant to CFO Provided administrative support to CFO and Finance Department. Worked with financial data to create and maintain Excel spreadsheet reports for daily sales and revenue tracking. Assisted compiling budgets and creating forecasting presentations.Maintained calendars, set up meetings and appointments, covered phones, and handled miscellaneous office duties. Tracked attendance and office supplies. Maintained petty cash,processed invoices and expense reports. Coordinated travel arrangements. Ø Saved over $4,000by identifying and correcting errors made in monthly expense reports. Ø Increased organizational efficiency by redesigning and updating signatures authorization process to bring process in compliance with parent company. Ø Ensured $3,500 in savings by tracking and collecting payback of ex-sales reps’ travel advances. TEMP ASSIGNMENTS - 2002-2003 WATERLOOCOUNSELINGCENTER, AUSTIN, TX 2001-2002 Office Manager Supported Executive Director.Managed day-to-day facility administration and business office operations for non-profit mental health agency. Performed bookkeeping, filed insurance for patients, accounts receivable, pay ables and payroll. Tracked data for monthly and annual reporting to major grants. Balanced daily cash receipts and made weekly deposits. IT and communication system management. Ø Increased client interaction and satisfaction by writing text and managing the building of new center website, and organizing search engine optimization. Ø Improved usability and assured compliance with state regulations by restructuring,organizing and maintaining client account files. Ø Assured proper tax recording for annual fundraising project by effectively distinguishing receipts and payments from general finances. MEDISPECIALTY.COM INC/OBGYN.NET, AUSTIN, TX 1998-2001 * Director of Multimedia(2000-2001) * Operations Director/Accounts Manager (1999-2000) * Project Manager (1998-1999) * Office Manager (1998-1998) Provided administrative support for Executive Staff. Managed facilities administration. Set up and maintained client records. Wrote contracts and proposals. Provided client accounts with customer service needs including monthly, quarterly and yearly reports. Maintained company books using QuickBooks Pro until full-time bookkeeper hired. Assisted in Business Development. Worked with public relations and advertising. Prepared monthly updates for sections of website. Maintained stats for website activity and streaming video library and prepared monthly and quarterly reports. Troubleshot hardware and software problems. Supervised admin staff. Transcribed videos and interviews to run with streaming media. Ø Optimized website with major search engines achieving 300% increase of hits in 6months. Received special accomplishment award. Ø Enabled highly functional operations by leading set up of individual departments, writing standard operating procedures, recruiting and hiring departments staffing. TEMP ASSIGNMENTS - 1997-1998 3M CORPORATION, 3M CENTER, AUSTIN, TX 1990-1997 * Administrative Assistant Electrical Products Division (1995-1997) * Systems Operator Logistics (1990-1995) Analyzed monthly &quarterly Supply Chain indices and prepared reports for Executive Board base don these indices. Complied data and assisted in writing and editing of written and oral presentation of yearly Global Strategic Plan. Project Manager forbear-Code labeling project developed by this division and implemented throughout company. Planned meetings, made travel arrangements, and provided administrative assistance for two division managers. Trained temporary employees on in-house software. Technical Skills: MS Office, MS Outlook, MS Publisher, BPI Account Payables, Database Management, Windows Services,PeopleSoft, In-House Software Packages, Website Content Maintenance, QuickBooksPro, Paint Shop Pro, Eudora, Lotus Notes, MS Live Meeting, Statistical Analysis, Maintain Small Computer Networks, Data Entry 8,000 KPH, Typing55 WPM Professional Development: Continuing Education eSmartLearning - Accounting, Finance, Business Management, Advanced Excel Continuing EducationRockhurstCollege - Project Management Training In-Service Training 3M –Computer classes, Techniques in Supervision, Team Building The BridgeBusinessSchool,Abilene, Texas– Refresher Courses in Business Skills, Bookkeeping Certification TexasTechUniversity, Lubbock, Texas – 112 College Credits Special Recognition or Awards City of Austin Award - Employee of the Year MediSpecialty.com Inc –Special recognition for Web Site Optimization | 
